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Opening and Closing the Day – Cash Management Procedure

This guide outlines the process for opening and closing the day in Erply, including entering your cash float, counting cash, and finalizing daily totals.

1. Opening the Day

When starting your shift, you must open the day before processing any sales.

Steps to Open the Day:

  1. Log in to Erply at the start of your shift.
  2. On the Open Dayscreen:
    • Enter your cash float – the amount of cash in the register at the start of the shift.
    • You may:
      • Use denomination fieldsto enter the quantity of each note type (e.g., 2 × R100 notes, 5 × R50 notes).
        • Erply will automatically calculate the total.
      • Or manually enterthe starting float amount directly.
        • Example: Type 500 if your starting float is R500.
  3. Once entered, click Open the Till.
Note: If you use the denomination fields, these entries are not stored for reporting – they are purely for calculation purposes.

2. Closing the Day

At the end of your shift, you must close the day and record your counted amounts.

Steps to Close the Day:

  1. From the main menu, select Close Day.
  2. On the Close Dayscreen, you will see:
    • Expected Till Amount – what the system calculates should be in the till.
    • Difference – variance between expected and counted cash.
  3. Count all cash physically in the till.
  4. Enter your counted amount in the Counted field.
  5. If depositing cash into the bank:
    • Enter the deposit amount.
    • Enter the Register Amount – the amount you are leaving in the till for the next day.
    • Erply will calculate the remaining deposit amount automatically.
  6. Fill in payment type amounts:
    • EFT
    • Payflex
    • PayJustNow
    • Any other applicable payment methods.
  7. Review any differences – if the counted amount does not match the expected amount, the system will highlight the variance.

3. Finalizing and Recording Notes

  1. Once all figures are entered, click Done.
  2. On the notes screen:
    • Record any relevant comments for your manager (e.g., reasons for shortages or overages).
  3. Click Confirm to finalize.
  4. The X-Reportwill be generated – this can be:
    • Saved (to email to your manager).
    • Printed for physical records.
  5. The system will prompt you to log out.

4. Next Day Login

When logging in again for the next shift:
  • Select the location.
  • The system will prompt you to Open the Day again.
✅ Best Practice Tips:
  • Always double-check your cash counts to avoid discrepancies.
  • Record reasons for any shortages/overages in detail.
  • Keep your float consistent for easier reconciliation.